The Ministry of Finance, in cooperation with the Czech Institute of Informatics, Robotics and Cybernetics (CIIRC) at the Czech Technical University in Prague (CTU), has introduced a new intelligent chatbot named Adam. This tool supports auditors in verifying the use of subsidies and grants, significantly accelerating and clarifying the auditing process.
One of the core tasks of the Audit Authority of the Ministry of Finance (AA MoF) is to verify that publicly funded projects are implemented in accordance with applicable regulations. These regulations are often subject to change and vary by activity type or funding program. Ensuring compliance typically requires complex, time-intensive searches through extensive documentation. Chatbot Adam fundamentally simplifies this process—auditors can ask questions in natural language and receive precise responses instantly. Moreover, Adam always displays the source of each answer, ensuring transparency and traceability.
“Adam is a strong example of effective collaboration between academia and public administration,” said Iva Hrůzová, Deputy of the Audit Authority at the Ministry of Finance. “It increases both productivity and accuracy in project audits, ultimately contributing to better use of public funds.”
Adam is one of the first systems of its kind deployed in Czech public administration. It leverages modern artificial intelligence technologies to understand and process natural language, representing a key step toward the digital transformation of control mechanisms. In addition to the Ministry of Finance, several other ministries participated in the project—namely the Ministry of Labour and Social Affairs, Ministry of Education, Youth and Sports, Ministry of Regional Development, Ministry of Transport, Ministry of the Environment, and Ministry of Industry and Trade. These institutions, responsible for managing EU funds, provided their documentation to support chatbot testing.
“The project was originally designed for the Audit Authority of the Ministry of Finance, but it is equally applicable for other participating institutions. We expect it to greatly simplify navigation across documentation provided by the involved ministries,” Hrůzová added.
The chatbot is currently in pilot operation at CTU and available to stakeholders within the implementation structure. In June, it is scheduled to be deployed into the infrastructure of the State Treasury Shared Services Center (STSSC), where it will gain access to non-public documents. This transition will significantly expand its capabilities and value to users.
“One of Adam’s key design priorities was reliability and security. Adam generates answers strictly based on the context of documents uploaded during system initialization. If no relevant information is found, it replies simply with ‘I don’t know’. In addition, users are shown the source document pages to verify citations directly,” explained Jan Šedivý, who led the CIIRC team responsible for developing the application, highlighting the difference between Adam and typical chatbots.
The development of Adam was funded through the EDIH CTU project – the European Digital Innovation Hub at CTU. “We are pleased that EDIH CTU enabled the development of such a practical tool as chatbot Adam. It helps a specific public institution manage complex tasks more efficiently, and we believe it will continue to evolve and find use in other domains,” said Barbora Zochová, Director of EDIH CTU.
Adam is not only an efficient assistant but also a symbol of the modernization of Czech public administration. Its use can serve as an example for other domains requiring rapid and accurate work with complex information.
EDIH CTU is part of the European network EDIHNETWORK.eu and is funded by the Digital Europe Programme and the National Recovery Plan of the Ministry of Industry and Trade of the Czech Republic. EDIH CTU supports small and medium-sized enterprises as well as public institutions in adopting digital technologies in practice.
